Privacy Policy
How GP Test Server uses Warden and what it keeps about you.
Who we are
GP Test Server uses Warden, a Discord bot and a staff web panel, to run age verification, tickets and moderation. Warden is run by the staff team of GP Test Server (“we”), who decide how the information below is used. This policy explains what is kept about you, why, who can see it and for how long. For any question, contact the staff team of GP Test Server, or open a ticket in GP Test Server.
What we keep about members
- Your Discord account: user ID, username, display name, profile picture link, the roles you have, when you joined, the invite you joined with (and who made it), and whether you've left or been banned.
- Age verification: the result (verified or not), who reviewed it and when, and the ticket number. The verification ticket itself, including any ID photos, is deleted when it closes.
- Tickets: what you write when you open one, and the messages and images sent in the ticket, kept as a record for staff.
- Reports: if you report a message or a member, we keep your report as a ticket. For a message, we keep its text as it was when reported (and any later edit), and the names and links of its attachments, but not the files themselves. The person you report isn't told who reported them.
- Moderation: warnings, timeouts, kicks, bans and other disciplinary actions, with their reasons; staff notes and comments; and records (investigations, reports, appeals, evidence and notes), which may include files staff attach. Staff can label tickets and records with tags (such as “Urgent”).
- Your status: whether you can appeal a disciplinary action (if not, appeal tickets are refused), other Discord or VRChat accounts staff believe are also yours (“alt accounts”), and who a ticket is about, for example when someone is reported in a ticket.
- People of interest: staff can note someone they need to keep an eye on. That entry keeps who it is (Discord user ID, name or VRChat account), the answers staff give when submitting it (such as why, what happened, evidence and known alt accounts), a snapshot of what Warden and VRChat showed about them at the time (verification, disciplinary actions, whether they're banned or have left, alt accounts, and their VRChat profile such as trust rank and group membership), and what staff write about it in its post in a staff-only forum channel, including images. You aren't told about an entry, and it never includes your tickets or records.
- Giveaways: if you enter one, your Discord user ID, until 30 days after the giveaway ends. If you win, you're kept as a winner on the giveaway. Reaction roles only change your roles: nothing else is kept. If you make a temporary voice channel, your Discord user ID is kept as its owner until the channel is deleted.
- VRChat: if you link your VRChat account, your VRChat user ID and display name.
Warden doesn't read or keep your other messages. It only reads messages in tickets, messages you report, and, in image channels where it creates threads, whether a post has an attachment (those messages aren't kept).
What we keep about staff
Staff log in to the web panel with Discord, which gives us their Discord user ID, name and profile picture. Every login, profile or record viewed and change made in the panel is kept in an audit log.
The web panel uses two cookies: one keeps staff logged in, and one holds their computer's time zone and 12- or 24-hour clock setting, so times show in their own time. Light or dark mode is saved in the browser only and never sent to us. No tracking or advertising cookies are used.
Why we keep it
- To keep the community for adults only (age verification), and safe (reports and moderation).
- To help you through tickets, and to know what happened before when someone asks again.
- To make fair, consistent moderation decisions, and to handle appeals.
- To link your Discord and VRChat accounts if you ask.
Who can see it
Only staff of the server, through the web panel, and only as far as their role allows: some records and ticket categories are limited to senior staff. Every access is logged. In Discord, staff see summaries (such as /lookup, ticket queue posts and people of interest posts) that never include your tickets or records.
We don't sell your information or share it with anyone else, except when the law requires it. Discord (and VRChat, for the group) see what happens on their platforms under their own privacy policies.
How it's protected
The web panel is only available over HTTPS. Comments, ticket conversations and their attachments, records, disciplinary details, ban reasons, people of interest entries (with their updates and images) and the audit log are encrypted in the database.
How long we keep it
Information is kept until staff delete it, so that moderation history stays complete. If you leave the server, your profile stays with a “Left server” tag.
Your choices
- To see what we keep about you, have it corrected, or ask for it to be deleted, contact the staff team of GP Test Server, or open a ticket in GP Test Server. Staff can delete everything Warden keeps about you.
- Some information may be kept if it's needed to keep the community safe, for example a ban, or if the law requires it.
- Leaving the server stops new information being collected.
Age
GP Test Server is for adults. Age verification exists to keep under-18s out. If we learn that information was collected from someone under 18, we only keep what's needed to keep them out.
Changes
We may update this policy as Warden or the server changes. The date below shows when it last changed.